Terms & Conditions
All services are performed by Brooks Alliance Tax & Accounting
Bookkeeping Setup
We will provide QuickBooks® accounting setup services to your business provided when originally signed up. To ensure a complete understanding between us, these terms will describe the scope and limitations of the services we will provide for you. We will contact the person contact provided during on-boarding.
We will create a QuickBooks file for your business originally signed up with, containing transactions that begin on last calendar day of the previous month before starting your subscription. If paid for, we will order your QuickBooks Online subscription. We will record the beginning account balances from a balance sheet you provide. We will set up your QuickBooks Online Company Settings and invite any users necessary to reflect your current accounting requirements. We will enter company, customer, vendor, and employee data from information you provide us. We will enter sales items and sales tax information based on information you provide us. If applicable, we will enter inventory items and quantities on hand as provided by you. These will be entered from original documents and ledgers you provide.
What We Won’t Do - We will make no attempt to adjust the records to reflect Generally Accepted Accounting Principles nor to reflect proper tax record keeping. We will make no audit or other verification of the data you submit. We may provide reports that contain portions of financial information; these reports are for internal management use only. We will not provide any financial statements and will not perform any compilation, review or audit of any of the financial information. We do not at any time provide legal services of any type. We have not been requested to discover errors, misrepresentations, fraud, illegal acts, or theft. Therefore, have not included any procedures designed or intended to discover such acts, and you agree we have no responsibility to do so.
What We Need from You - To complete the QuickBooks setup service, we will need to obtain information on a timely and periodic basis from your company. These items include all the input, such as a balance sheet as of the effective date of conversion, check registers, bank statements, customer account information, customer invoices, sales ledgers and receipts, sales tax account information, vendor information, purchase orders and vendor invoices, federal tax ID number, payroll information, employee data, unemployment account information, and any other information that we may require to complete the work of this engagement. These items and any other items that we obtain from you will be based on information provided by you and will be used without any further verification or investigation on our part.
When We’ll Do It - This engagement will begin on the date that you signed up for your subscription and will be terminate upon stopped payment. This engagement is made on a time-and-materials, best-efforts basis.
Hardware and Software Warranties - During the course of the engagement, we may recommend a purchase and installation of computer or technological hardware, software, communications, or services by your company. Warranties, to the extent they exist, are provided only by the manufacturer/vendor of those computer products.
Services Outside the Scope of this Letter- You may request that we perform additional services at a future date not contemplated in the original subscription. If this occurs, we will communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional services will necessitate that we issue a separate sales receipt to reflect the additional services and obligations of both parties.
Fees - All fees for these services you originally selected will be billed as automatic reoccuring payments. There are no refunds. The One time set up fee is as a stated, it is a one time fee to set up your quickbooks account. failure to pay monthly fees will terminate all services and subscriptions. In order to terminate Monthly re-occurring payments that will automatically charged to the credit card provided, you will need to write contact billing@brooksalliance.com
Bookkeeping services - Subscription
All subscription services will be set up; within the guidelines listed in the “Quickbooks Setup” terms and conditions.
We do not categorize any transactions or provide any bookkeeping services. Your accounts are set up to give you the framework to categorize your transactions yourself. If you have a question you can email your question to the bookkeeping representative you are working with.
Fees - In the event, payments are not able to be processed; we will reach out to the main contact on the account to obtain an updated card to put on file. THERE ARE NO REFUNDS. All payments are made at the beginning of each month, which means if payment is not processed services for the month are terminated. To terminate re-occurring payments that will be automatically charged to the credit card provided, you will need to write contact billing@brooksalliance.com
Bookkeeping services - Professional Services
All Professional bookkeeping services will be set up within the guidelines listed in the “Quickbooks Setup” terms and conditions.
We will provide QuickBooks® accounting services to your business provided when originally signed up. To ensure a complete understanding between us, these terms will describe the scope and limitations of the services we will provide for you. We will contact the person contact provided during on-boarding.
On a monthly basis, we will enter all accounting transactions for the original company provided when signd up for the subscription into its QuickBooks company file. This includes checks, deposits, and other transactions affecting the checking account. It also includes estimates, invoices, credit memos, and all customer transactions. It includes vendor transactions: bills, item receipts, checks, credit card charges, and purchase orders. We will perform the bank reconciliation for the checking account. We will also enter adjusting journal entries as necessary, including depreciation.
What We Won’t Do - we will make no attempt to adjust the records to reflect Generally Accepted Accounting Principles nor to reflect proper tax record keeping. We will make no audit or other verification of the data you submit. We may provide reports that contain portions of financial information; these reports are for internal management use only. We will not provide any financial statements and will not perform any compilation, review or audit of any of the financial information. We do not at any time provide legal services of any type. We have not been requested to discover errors, misrepresentations, fraud, illegal acts, or theft. Therefore, have not included any procedures designed or intended to discover such acts, and you agree we have no responsibility to do so.
What We Need from You - To perform our services, we will need to obtain information on a timely and periodic basis from your company. These items include all the input, such as check registers, bank statements, customer account information, customer invoices, sales ledgers and receipts, sales tax account information, vendor information, purchase orders and vendor invoices, federal tax ID number, payroll information, employee data, unemployment account information, and any other information that we may require to complete the work of this engagement. These items and any other items that we obtain from you will be based on information provided by you and will be used without any further verification or investigation on our part.
When We’ll Do It - This engagement will begin on the date that you signed up for your subscription and will be terminated upon stopped payment or written termination to the billing department. email should be sent to billing@brooksalliance.com. This engagement is made on a time-and-materials, best-efforts basis.
Hardware and Software Warranties - During the course of the engagement, we may recommend a purchase and installation of computer or technological hardware, software, communications, or services by your company. Warranties, to the extent they exist, are provided only by the manufacturer/vendor of those computer products.
Services Outside the Scope of this Letter- You may request that we perform additional services at a future date not contemplated in the original subscription. If this occurs, we will communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional services will necessitate that we issue a separate sales receipt to reflect the additional services and obligations of both parties.
Fees - All fees for these services you originally selected will be billed as automatic reoccuring payments. There are no refunds. The One time set up fee is as a stated, it is a one time fee to set up your quickbooks account. failure to pay monthly fees will terminate all services and subscriptions
Tax Preparation services
We will complete tax preparation services based on the information furnished to us. Under no circumstances are we guaranteeing tax refund. We will make no attempt to adjust the records to reflect Generally Accepted Accounting Principles nor to reflect proper tax record keeping. We will make no audit or other verification of the data you submit. We may provide reports that contain portions of financial information; these reports are for internal management use only. We will not provide any financial statements and will not perform any compilation, review or audit of any of the financial information. We do not at any time provide legal services of any type. We have not been requested to discover errors, misrepresentations, fraud, illegal acts, or theft. Therefore, have not included any procedures designed or intended to discover such acts, and you agree we have no responsibility to do so
Fees - Clients have various ways to pay for tax preparation services, One time payment, SUBSCRIPTION, fee withheld from refund.
One time Payment: Invoice is sent to the client, 50% of the tax preparation fee is required up front before services are rendered and the balance is due upon completion. Taxes will not be processed if 100% of the invoice has not been paid.
Subscription: Payments are automatically withdrawn from the client’s account every month. The subscription fee is non refundable. If payments are suspended throughout the year, the payments made for the ax preparation will be credited to the end of year tax preparation invoice.
Tax Preparation fee withheld from the refund: The tax preparation fee will be withheld from the tax refund due to the client. In the event payment is not provided for services rendered from the refund as a result of tax refund being confiscated. There is an additional returned fee charged that will be added to your invoice upon collection.
In the event, payments are not able to be processed; we will reach out to the main contact on the account to obtain an updated payment INFORMATION. THERE ARE NO REFUNDS on any tax services.
Business Formation services
DOES THE PRICE QUOTED INCLUDE THE STATE FILING FEE? Yes, the price you see at the bottom of the page includes the state prescribed fee that is required to file the Articles of Incorporation / Organization.
SHOULD I RESERVE MY COMPANY NAME BEFORE PLACING AN ORDER? Absolutely not. In most cases we file the company within one day of receiving an order. Reserving the name can hinder or delay the filing, if you have already reserved the name please contact us immediately upon placing an order so that we can submit the filing with the name reservation attached to the articles of formation.
WILL I NEED TO SIGN ANYTHING UPFRONT? No, documents requiring signature will be signed by our staff. For the corporation we will sign as the incorporator and as the organizer for an LLC.
IS MY BUSINESS FORMATION REGISTRATION FEE REFUNDABLE? Your Business Formation registration fee is non-refundable. This is so because payment is forwarded to the state (typically within twenty four hours after your order is placed.) Once payment has been forwarded to the state we cannot accept any cancellations or any other changes to the state filing.
Payroll